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To AI or not to AI: Navigating the Role of AI in the Events Industry at Open Audience

The Potential of AI in Events

Artificial Intelligence (AI) is revolutionising industries, including events. The question isn’t “To AI or not to AI”, but “How can Open Audience optimally harness AI?” We appreciate both the enormous potential and the inherent challenges AI presents.

AI offers invaluable capabilities for efficiency and personalisation. Tools like chatbots can manage attendee enquiries, allowing our team to concentrate on intricate tasks. By analysing data, AI can streamline processes such as event registration, boosting efficiency.

The Power of Personalisation

Beyond efficiency, AI’s true power lies in personalisation. It enables us to curate experiences tailored to individual attendees. By creating customised agendas based on interests and past engagements, we can enhance attendee satisfaction, making every interaction more meaningful and engaging.

Balancing Efficiency with Authenticity

However, each technological advance brings challenges. Automation, though efficient, can potentially dilute the personal human touch – a cornerstone of our attendee interactions at Open Audience. We believe efficiency is desirable but should never compromise the authenticity and warmth of human interaction.

AI as an Assistant, not a Director

AI integration involves a learning curve, requiring an investment of time and resources.

At Open Audience, we perceive AI as an Assistant, not a Director. AI can significantly augment our capabilities, but it’s our team’s expertise that guides our path. While AI can enhance the efficiency of our operations, it’s the irreplaceable human touch that creates truly memorable experiences.

Upholding Data Privacy in AI Integration: The Open Audience Commitment

Harnessing AI’s potential also means navigating data privacy challenges. At Open Audience, safeguarding sensitive attendee data and upholding GDPR standards is non-negotiable. We’re not just passive users of AI; we actively manage the risks. Recognising AI’s dependence on data, we prioritise its protection above all. We’re fully aware of our data protection and GDPR responsibilities, and we stand firm in our commitment. Even as we leverage AI, we never compromise on data security. In risk-prone areas, we steadfastly rely on tried and tested methods, ensuring attendees that their personal information is in safe hands under our vigilant stewardship.

The Human Touch in an AI-integrated World

The essence of our work revolves around fostering connections and creating engaging experiences. Emotional intelligence, empathy, and personalised interactions form the heart of our offerings. While AI can support us, it cannot replace these fundamentally human elements.

As we navigate this AI-integrated landscape, we do so with a balanced approach. AI is a powerful tool, but its value lies in our strategic deployment. AI can enhance, but it shouldn’t overshadow, the human element that defines our events.

Using AI to Complement Our Strengths

We stride forward, using AI to complement our strengths, not dictate our operations. The integration of AI is about leveraging technology to augment our capabilities, not letting it control our narrative. By effectively leveraging AI, we aim to create more engaging, personalised, and efficient events, while preserving our unique human touch.


About the author:

Leslie Robertson is the Founder of Open Audience, an audience engagement consultancy that specialises in making healthcare and life sciences meetings more engaging with more positive, successful outcomes – whether in-person or in the virtual space.  The Open Audience team helps to strategise and prepare pre- and post-meeting production, as well as providing real-time support and guidance during the meeting. Open Audience also offers customisable, multilingual engagement platforms that include interactive polling, surveys and ideas exchange.


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